There is hardly any other field with such a high volume of master data as in HR management. These come from the private and professional spheres and constitute the solid basis for all operational activities and thereby also for your employee lifecycle. Usually, the wealth of information exceeds the functions of a run-of-the-mill HR management or HR information system. For this reason, HR master data on know how, certifications, first responders and other topics, are managed apart in temporary files. Over time, your data landscape becomes heterogeneous and data quality continues to slump rapidly despite measures taken. As a result, you also lack important information about your external and internal employees, which in turn leads to poorer maintenance in the latter stages of the employee lifecycle and ultimately leads to increased employee turnover. In times of skills shortages, this also indirectly drives up recruitment costs and you lose valuable employees who already know your company inside out.
One thing is certain, good, consistent HR management only works in conjunction with consistently high-quality employee master data. For that reason, we’ve aligned our 4D HR Data Management system to consolidate, share, maintain and, if necessary, manage all employee master data in the 4D Enterprise Suite, a leading IT system. In doing so, our four data dimensions ensure consistently high-quality HR master data and close your information gap. Your underlying customized data model also follows this principle and ensures a sustainably high-quality HR employee master data:
Your HR master data is centralized into comprehensive, homogeneous, and accurate employee master data records in the 4D Enterprise Suite, based on rules and your master data model. All available source systems and files are used for this purpose. This means that you have the same comprehensive, homogeneous information content for all external and internal employees, which can be retrieved and shared centrally in the 4D Enterprise Suite.
Your 360° organizational network is enriched with the mapping of hierarchies and, for example, the affiliation to project teams or other contexts. This complete 360-degree view closes your previous information gap and provides you with new, more in-depth information on all internal and external employees. In the future, this accurate, comprehensive, and central master data will form the basis for all operational activities in your HR management environment and your employee lifecycle.
Chronological data management
For supplementary and changing activities, the 4D Enterprise Suite automatically saves the user as well as keeping a timestamp. For interim project affiliations, you assign a validity where applicable. In this way, a separate employee-centric 360° view of your complete organizational network is created for any given date. You thereby have the required database for a time comparison of your organizational structure, business units or even employees at your fingertips at any time. Furthermore, at the push of a button, you can call up the number of employees with a specific qualification or how many have already successfully completed a specific advanced training course. Even now, your underlying master data model continues to ensure that there are no duplicate data and that your 4D HR master data is consistently of a high quality.
Time-stamped reporting system
With the previous three steps, your entire reporting system in your employee management environment is taken to a whole new level. This is because the interactive timeline allows you to call up a complete HR master data view for any historical, current or future date. In doing so, a snapshot of all data elements, hierarchies, relationships, and files shall be displayed as they were at that point in time. In this way, you create accurate, time-stamped reports, analyses, exports, and interactive graphical representations of your 360° organizational network.
This proves that sustained high quality HR master data quality sustainably closes the information gap in your company while ensuring error-free, efficient workflows and processes in your HR management environment. Because only by having an accurate, comprehensive, and employee-centric 360° view of your external and internal employees will you unlock the full information content of your master data. This, in turn, makes it your most useful asset for achieving your strategic and operational goals throughout the employee lifecycle.