The main reasons why Mrs. Gruber received so much support are straightforward, yet effective: greater security of production, a centralized overview of all employees at all production plants and, last but not least, end-to-end data protection compliance for sensitive employee master data.
Although the project wouldn’t be rolled out until the turn of the year, the Procurement department had already started looking for a provider. In the end, Goldright was awarded the tender because its 4D Human Resource Master Data Management system offers three additional benefits:
1.Centralized All-In-One Software
The 4D HR Master Data Management software is a centralized database as well as working system, data hub, workflow and reporting tool. Firstly, all relevant data elements and files are consolidated from the available data sources into a detailed, error-free master data record for each individual employee. The origin of the data elements is always automatically documented. Duplicates are automatically detected and cleaned up via the workflow tool.
Data protection is seamlessly maintained through user-defined editing and access rights. These system privileges apply throughout the 4D Enterprise Suite and, in turn, to the integrated workflow and reporting tools. In doing so, HR staff can manage all work processes and workflows related to employee master data in a comprehensible and transparent manner at all times. What’s more, they generate their previous reports, exports, analyses and graphical representations with up-to-date or key date-related employee master data.
If there was previously no IT system for specific data elements in your employee master data, the 4D Enterprise Suite serves as the working and input system. If IT systems are already being used, this can remain unchanged at your discretion. The centralized 4D Human Resource Master Data Management database is also a data hub through which individual data records or elements can be easily transferred to other IT systems, such as IT for identity management, payroll or the organizational chart on the intranet.
2. Employee-centric 360° view of the organizational structure
Thanks to master data harmonization in the 4D HR master data management system, there is an always-available overview of which employee master data is used where and in what way in the company. All employee master data is consolidated and evaluable across plants and between IT systems. Due to the uniform structure of the data records, the use and interpretation is clear and consistent across all company plants.
What’s more, since connections, dependencies and hierarchies between data sets and elements are also mapped, Mrs. Gruber will get an employee-centric 360° view of the entire organizational structure. This gives her 24/7 access to the information needed to make data-driven, informed strategic and operational decisions. She also better recognizes the interdependencies and interrelationships of her entire workforce. What’s more, she has access to the information she needs to provide appropriate, personalized support and development opportunities to her employees throughout all phases of the employee life cycle, which helps Mrs. Gruber significantly reduce turnover.
3. Digital, future-proof work & forecastable costs
The 4D HR Master Data Management system follows a no-code approach while also being modular. It provides a user-friendly, intuitive web interface and documents interfaces automatically. Therefore, all HR department employees require no previous IT expertise whatsoever and only some training if they wish to make small changes and enhancements to the 4D Enterprise Suite themselves. What’s more, the 4D HR Master Data Management system is independent of third-party providers and integrates seamlessly into any data landscape. Last but not least, costs are kept as low as possible and they can also be forecasted.
To sum up, this means that Mrs. Gruber is also well equipped for all operational activities in the field of cross-site HR management. The better the overall employee master data, the cleaner and more hitch-free all operational workflows and processes will be.