Nowadays, work and digitization go hand in hand. Because your employees and their know-how are one of the most important resources for your business success. For this reason, HR management now often takes on the role of strategic partner for digitization and innovation. This is down to the fact that new work models, such as flexible and project-based work, have shaken up HR management. Hierarchy and, in turn, organizational charts are becoming significantly more complex due to flexible, agile project teams, so it is of the utmost importance not only to attract talent, but to retain it in your company over the long term. As a result, the data management requirements for your internal and external employees are increasing significantly, often exceeding the technical capabilities of traditional HR management or HR information systems. As a result, your employee master data will sooner or later be spread across several IT systems and temporary files. This makes analysis and reporting more difficult, whilst also making it more difficult to promote and retain your talent in the latter stages of the employee life cycle, which is key. The poor quality of your employee master data that comes with this heterogeneous data landscape negatively impacts employee turnover and operational processes, as well as digitization across your entire business. Employee master data is at the heart of this, so, the lower the quality of your employee master data, the poorer all subsequent and related processes and workflows in your company will be.
That’s why investing in the end-to-end digitization of your HR data management is advisable and, in our experience, will pay for itself in the medium term. With the associated data harmonization and centralization, you benefit from the following three advantages.
1. Always available, reliable employee master data
A heterogeneous data landscape in the HR management environment increases the amount of time spent on reports, and results in a low level of employee master data. In line with this, strategic decision-making is difficult and HR management does not always run hitch-free either. To counteract this, our 4D HR master data management centralizes and homogenizes the data into a single IT system (4D Enterprise Suite). A comprehensive, accurate data record with all data elements and documents is generated from all available data sources and files for each internal and external employee. The origin of the data attributes is always stored in a traceable manner. The 4D Enterprise Suite is an all-in-one system and serves as a central database, work or input system, data hub, workflow, and reporting tool, if required. In this way, you also get a centralized, employee-centric 360° view of your entire organizational structure. With the individual privileges that control access and editing, you go one step further by ensuring that data protection regulations are always adhered to throughout. What’s more, you can generate key date-related or up-to-date analyses, reports, exports, and interactive graphical displays in just a few clicks. This enables you to make future-proof, data-driven and sound decisions. Having permanently high-quality employee data sustainably improves your operational processes and workflows in your human resource management environment.
2. Knowledge base for employee development and retention
The first employee master data and documents are stored as far back as the preboarding and onboarding phases. Over the course of an employee’s career, a wide range of other employee master data and documents are created. These range from competencies, skills, interests, certificates, additional training, employee interviews/appraisals, or even interview notes. The 4D Enterprise Suite offers you unlimited options when it comes to storing relevant master data and related documents in a centralized system. After all, the more information you have about your employees, the more comprehensive and complete the overall picture and the better support you can provide in the latter phases of the employee lifecycle. What’s more, you also always have all the information you need for flexible and project-based work to hand. The employee overview is rounded off by the hierarchies, project affiliations and other dependencies. This centralized, employee-centric 360° view of your entire organizational structure enables you to better recognize interrelationships and dependencies from now on while acquiring new, in-depth insights into your human resources. These are particularly important when it comes to delivering individual training and development to your internal and external employees. This is because appropriate personal support boosts your employees’ loyalty to your company while reducing your staff turnover once and for all.
3. Solid database for digitization in your company
Your comprehensive, hitch-free, and always-available HR master data in the 4D Enterprise Suite is the solid foundation on which all other business areas will build their digitization projects in the future. Because virtually every IT system has users at the very least, you need clean, reliable employee master data. This ranges from the name to the e-mail address to the position and project affiliation. The correct privileges and accesses will only be granted when this information is correct. This is especially true when it comes to tricky identity management and any kind of approval processes. These only run hitch-free if they are based on accurate, complete, and constantly available employee master data.
With our 4D HR master data management, you get access to high quality data in the long term as well as a centralized IT system for organizational master data which you did not previously have. You will remain flexible and agile. The adaptable data model can be adapted at any time or extended to other business areas. What’s more, you can integrate and connect new IT systems and technologies whenever you want. You don’t need to be at the beck and call of your internal IT department with this user-friendly web interface.